Program management - managing multiple projects in parallel

Programme management is a complex process for extensive tasks. It is therefore advisable to follow the following procedure for program management:

The establishment of a central management - the program office

A comprehensive project consisting of several interdependent sub-projects requires continuous and efficient management. A program office is usually set up for this purpose.

• Definition of the respective program
• Recruitment or training of a program manager
• Support of the individual project managers in project management
• Monitoring the status dates
• Quality control of sub-projects 
• Preparation of the overview reports for the customer or
             different bodies 
• Risk management for individual projects and the entire program
• Implementation of management meetings 

The Programme Office fulfills a variety of tasks. Therefore, in most cases it consists of several qualified persons who divide the activities among themselves.

The definition of the individual control processes 

The overall management of a program can only work if the management of the sub-projects runs smoothly. 

• all status reports at the precisely specified time and in full
             The program office will be informed of the scope of the program; 
• all decisions of the program office are immediately communicated to
             the individual be communicated to project managers; 
• ensuring overall communication between the sub-projects
             will be.
  
  

It is helpful to provide the sub-project leaders with a precise timetable for the submission of reports and to ensure that the timetable is actually adhered to. The intervals at which the required information should be submitted depend on the size and complexity of the project.

Taking into account the specificities of each program

Each project is different from the other. 

Different challenges accumulate in a program. It means that each program has to define and take into account its own particularities and special rules. It is essential that these special rules are communicated to all sub-project managers and - especially - to the external staff to ensure that the program works well.

Definition of the appropriate project structure

• shows the interfaces between the individual projects,
• determines the dependencies among the subprojects,
• defines important milestones for the progress of the project.

The project structure is thus the documented outline for the interaction between the individual projects as well as for their impact on the program objective.

Procurement of the powerful program management solutions

A program is complex.

In order to control this, professional program management software is essential. Only with good, mature project management tools that are up to the task can a program actually be controlled. 

Such a solution is important, for example, for the automatic synchronization of the interfaces. A change in the schedules of a project can then automatically affect the schedules of the dependent projects, and the schedules are always kept up-to-date with the help of software. Automatic synchronization saves a great deal of time in program management, which can then be used for other tasks.

Establishing a reliable early warning system 

A modern software solution not only offers automatic interface synchronization. It also provides a clear milestone trend analysis (MTA). This enables the program management to see at a glance which deliveries are about to be made at which interfaces. 

An early warning system provides information about critical deliveries or milestones that pose a high risk of delays and should therefore be monitored. Equipped with this knowledge, program management can fulfill its tasks even more efficiently, accurately and unerringly.

How can the solutions offered by Can Do help you with program management?